University property and equipment is not automatically insured. UW Equipment Insurance is a campus-wide online program administered by Risk Services which provides optional, low cost coverage to University departments for owned, leased or borrowed equipment used for UW work.

 

FAQs

What kinds of items can we insure?
Eligible Equipment
Marine and Transit Exposures

What kinds of losses are covered?
Coverage
Downloadable Coverage Summary

How much does it cost? Get a real time quote!
Rates and Deductibles

How do I sign up?
First, get authorized for the Equipment Insurance system.
Then, log into the system and go to the "Add an Item" page.

How do I get a copy of my invoice?
Invoices

How do I file a claim?
Filing a Claim

When is open enrollment?

Open enrollment is from November 1st 2024 to January 31st 2025

Since open enrollment is 90 days long, how does billing work?

Following open enrollment expiration on 01/31/2025 your items will be billed for the whole year beginning 11/01/2024 to 10/31/2025 in the first week of February

How do I enter or renew an item?

  1. After logging in click "Add Item" at the top of the screen
  2. Fill out the section labelled "Choose Funding Source" utilizing your desired worktags. Provide your Company Code from the dropdown list and one of the following choices: Either your Cost Center and Resource code or you may use Program, Gift, Project, Grant, or Activity code.
  3. Fill out the section labelled "Item Details" including your chosen Equipment ID, Insured Value, Equipment Description, Manufacturer, Model Number, Serial Number, Owner of Item, and any comments you would like affiliated with this item.
  4. Fill out the section labelled "Select Coverage" including Deductible, Location or Country Code, Equipment Code from the dropdown list. The rest of the fields are already populated by default. Required fields are bold.
  5. Click Submit
  6. If you are renewing or editing an existing item, click "Existing Items" at the top of the screen
  7. You will be presented with a list of Items you have access to view and/or manage.
  8. Click the "Edit Items" button under the heading "Insured Items"
  9. Click the "Pencil" icon next to the item you want to edit, then you will be brought to that items page.
  10. If you wish to edit your items, you may do so during open enrollment, if you wish to not renew the item, click "No" under the option labelled "Renew for next policy year" By default the item is set to renew unless you specify not to.